AGM date for Post Graduature Student Association at Waikato University Date Wedensday 25 May 2005 at 1pm Room 4 Library 2.19
The following is the wording of changes to the constitution.
AGM of the Post Graduate Student Association is called for 1pm May 25th Wednesday in Library room 4 at 2.19. Agenda: Karakia, minutes of last meeting accepted, Presidents Report, Treasurers report, constitutional change voted on, Election of President and the exec, general business, Meeting closes, tea and coffee to follow in social part.
Constitutional change. The following section will replace The Executive”…” with
The Executive "The PGSA executive shall be elected by a three level electoral system. Each level consists of department, school and university. Each level shall have a 4 person co president made up in the following way and of the following persons. It shall be a 'Four person Co President (4 persons consisting of a male and female representing each of the two sovereign and governance languages of New Zealand (Maori and English). The election process is non-nominational and non electioneering. The electors are to elect a person who best combines the qualities of unquestioned loyalty, selfless devotion, well trained mind, mature experience, and recognized ability. The elector is to leave aside any material considerations and/or prejudice or passion when selecting candidates and instead concentrate on the best combination of characteristics listed above. At department level, within each faculty, an election by members of the association of that department shall occur with the ballot paper for the election with the names of each member of that department on the page. Each name has four boxes next to the name. Each box requires one tick to represent each of the following four positions, a male, a female for each of the languages, Maori and English. The position is filled by the persons with the most votes for that position after counting up the ticks by a neutral teller. The vote takes place once each year (to elect a 4 person Co Presidency body to represent the Department) and happens two weeks before the AGM of the Association. These elected persons from each department level forms the executive for the school (faculty) and the executive meet regularly to conduct the business of the association for the faculty and the department. To elect the four person co Presidency for the School (faculty) the executive (made up of the 4 person co presidency of each department) has an election where four names are written down on a peace of paper by the exec members and they can chose from any person in the faculty who is a member of the association to be elected including the executive members. The persons with the highest number of votes for each voting group (male/female, English/Maori) become the four person Co President of the School (Faculty). The 4 person Co Presidents from each school become the executive for the University Post Graduate Student Association and elect a 4 person Co-presidency to chair the university PGSA executive at university level by writing down the name of four persons selected from any member from the entire university and includes the executive members to fill each criteria of a 4 person co president position as stated earlier. This electoral system becomes fully implemented when fifty percent or more of departments and 67 percent of schools are represented with having four persons co chairs and this will remove the need for an AGM election of a Four person Co- President with a male and female for both English and Maori languages which is an interim measure in expectation of the above system. If a person resigns by handing in a letter to the exec from a co president position then all four person president are removed from that office and a bi election shall be conducted to re-elect four persons presidents under the same rules. Postal voting in this system is encouraged where the ballot paper is sent to all department members and the marks on the paper are made, this is then placed in envelop with no writing on it and this envelop is placed in another envelop with the person name on it as sender and sent to the teller. When the voting is conducted and the role is called for the persons in the department then the absent person paper is placed in the ballot box after being taken out of both envelops. All the names of the Graduate students of a department are eligible to be voted for if they are in good standing (good standing means not bankrupt, not facing criminal charges, or are not under serious sanction by the university. e.g. for plagiarism but not for library fines)